Logging in:
Once you arrive at the main login screen
you will be presented with a login screen. For NU people, your login is your NetID and NetID
password.
Once you login successfully, you will see the 'master page'. This page has the following options:
Add New Patient (Intake Form)
View and Edit Patient List (patient demographics form)
View Patient Summary
View IBMTR Summary
Clicking on one of the options (on the web page, not in this message!) will take you
to the Intake Form, patient demographics form, or to a summary page.
Navigating:
You can always use your browser's BACK button, or else click the
HSCT Master Page link at the top of each page to take you back to the master page.
Adding Patients:
The four most important fields are the IBMTR_ID field, the patient's first and
last names, and the patient's Social Security Number (SSN). These fields
identify a patient, and after you SAVE a patient, you can her edit that
patient (adding insurance information, contact information, referring
physician, etc) through the 'View and Edit Patient List' page.
Editing Patients:
Navigate to the 'View and Edit Patient List' page. Click on the name
of the patient you wish to edit. You should be taken to the patient
demographics page where you can complete intake information, insurance
information. and the dates the transplant occured, readmission date,
and discharge date.
Adding or changing Personnel:
You may wish to add more referring physicians, Attending physicians,
or nurses. Right now all of you have access to these functions. You can
select an existing person and click on the Edit link next to the name. Alternatively,
if the person you want to select is not in the list, click on the Add link
to the right of the category, and enter in the information on that person.
Please note that there are three things you need to do to properly add someone:
- Check the list of existing personnel. Make sure the person you want to enter is not already in the list of existing personnel. If they are, skip to step 3.
-
- Enter in a 'username' for that person. For instance, for NU employees, that username should be their netid. For NMH or NMFF people, use the first letter of their first name followed by their last name. For others, add their institution after the last name, for instant 'bsmith@loyola' or 'bsmith@rush'.
- Enter in their first and last names.
- Enter in their email, if possible
- Enter as much other information as you have conveniently accessible
- Click on the 'SAVE' button.
- Once they are listed in the 'Existing Personnel' area, select the person for editing. You will see that person's name at the top of the page. Select the appropriate 'role' (Referring, Attending, APN/NC) for them inside the BMT and click the 'Add New Role' button. The page will redraw and that role should now be listed in the 'current roles for xxx' box.
You can now go back to the intake form or patient demographics form and continue
editting information. You will need to either submit the form or reload it. Reloading
WILL cause any new changes you have made to the patient after the last save to be
lost. It may be easier to SAVE the patient at that point and then edit the entry.
The new personnel and roles will appear when you select a new patient to edit or
the next time you enter a new patient in the intake form.
Future developments:
Although the database is finished, the forms to let you enter other
data have not been completed. When the forms are complete, I will make
them available on either the master page or else on the 'view and edit
patient list' page. I hope to have more forms for your use very shortly.
Currently, only the Intake Form and patient demographics forms have been
completed. The cell processing and harvest forms will be next, followed
by the toxicology, discharge, and patient history forms.